Sexual Misconduct Policy

  1. Beauty Gateway Aesthetics & Aromatherapy School Inc., the institution, is committed to the prevention of and appropriate response to sexual misconduct.
  2. Sexual misconduct refers to a spectrum of non-consensual sexual contact and behaviour, including the following:
      • sexual assault;
      • sexual exploitation;
      • sexual harassment;
      • stalking;
      • indecent exposure;
      • voyeurism;
      • the distribution of a sexually-explicit photograph or video of a person to one or more persons other than the person in the photograph or video without the consent of the person in the photograph or video and with the intent to distress the person in the photograph or video;
      • the attempt to commit an act of sexual misconduct; and
      • the threat to commit an act of sexual misconduct.
    1. A Complaint of sexual misconduct is different than a Report of sexual misconduct. A person may choose to disclose or complain of sexual misconduct without making a formal report. A Report is a formal notification of an incident of sexual misconduct to someone at the institution accompanied by a request for action.
    2. A student making a Complaint will be provided with resolution options and, if appropriate, accommodation, and will not be required or pressured to make a Report.
    3. The process for making a Complaint about sexual misconduct involving a student is as follows:
      • Complaint must be made in writing including the name, title and contact information.
      • Complaint is to be directed to the attention of Isabel Tse, SEA
        200-8271 Westminster Hwy, Richmond BC V6X 1A7
        OR
        Zoe Yuen, Director in her absence – info@beautygatewayschool.com
    1. The process for responding to a Complaint of sexual misconduct involving a student is as follows:
      • The institution will acknowledge receipt of the Complaint within 1 day.
      • The complainant will be offered appropriate confidential support.  Withdraw from/retake class, there is no academic penalty
    1. The process for making a Report of sexual misconduct involving a student is as follows:
      • A report must be submitted in writing to Isabel Tse, SEA.
        200-8271 Westminster Hwy, Richmond BC V6X 1A7
        OR
        Zoe Yuen, Director in her absence – info@beautygatewayschool.com.
      • The allegation must be made against a current student or staff member of the institution at the time of the alleged misconduct, has occurred within the last 6 months and the conduct falls with the definition of Sexual Misconduct as indicated in the Policy.
      • A Report must include all relevant details include dates, times, locations, any witnesses, copies of emails, texts or social media communications.
    1. The process for responding to a Report of sexual misconduct involving a student is as follows:
      • The institution will acknowledge receipt of the Report within 1 day.
      • The institution will review the Report within a reasonable timeframe and confirm next steps in writing.
      • The institution is committed to due process, and as such the investigation will normally conclude within 45-60 days from when the Report is filed. However, the investigator may need to extend the investigation if it is determined that the 60 day timeline cannot be met. In these case the parties will be notified an reasons for a delay will be provided.
      • Upon completion of the investigation, all parties involved will be provided with written copies of any findings.
      • Depending on the nature of the sexual misconduct and that disciplinary measures are required, the institution may: issue a verbal warning, issue a written warning noting Disciplinary Probation, suspension from the program or employment with the institution or dismissal from the program or employment with the institution.
      • The institution may not be able to take action or proceed with an investigation based on report that are made verbally, anonymously, or lacking evidence, as this may constitute a violation of procedural fairness
    1. It is contrary to this policy for an institution to retaliate, engage in reprisals or threaten to retaliate in relation to a Complaint or a Report.
    2. Any processes undertaken pursuant to this policy will be based on the principles of administrative fairness. All parties involved will be treated with dignity and respect.
    3. All information related to a Complaint or Report is confidential and will not be shared without the written consent of the parties, subject to the following exceptions:
      • If an individual is at imminent risk of severe or life-threatening self-harm
      • If an individual is at imminent risk of harming another
      • There are reasonable grounds to believe that others in the institutional community may be at significant risk of harm based on the information provided
      • Where reporting is required by law
      • Where it is necessary to ensure procedural fairness in an investigation or other response to a Complaint or Report

    • Dispute Resolution Policy

      1. This policy governs complaints from students respecting Beauty Gateway Aesthetics & Aromatherapy School Inc. and any aspect of its operations.
      2. A student who makes or is otherwise involved in a complaint will not be subject to any form of retaliation by the institution at any time.
      3. All student complaints must be made in writing within 15 days of the alleged dispute / concerns.
      1. The student must provide the written complaint to the Zoe Yuen, Director who is responsible for making an initial determination in respect to the complaint. If the Zoe Yuen, Director is absent or is named in a complaint, the student must provide the complaint to the Isabel Tse, Senior Education Administrator (SEA).

       

      1. Isabel Tse, Senior Education Administrator and/or Zoe Yuen, Director review any complaints.

       

      1. The process by which the student complaint will be handled is as follows:
        STEP 1
      • First consult with the person against whom the complaint is being brought and try to work out a solution.
      • If unsuccessful, with 3 business days of receving the complaint, Zoe Yuen, director or Isabel Tse, Senior Educational Administrator will arrange to meet with the student to discuss the concern(s).
      • Following the meeting with the student, Isabel Tse, Senior Educational Administrator or Zoe Yuen, Director will conduct whatever further enquiry or investigation is necessary to determine whether the concerns can be substantiated.
      • All necessary inquiries or investigations shall be completed within 5 business days of the initial meeting the student. This timeline can be extended with the approval of Zoe Yuen, the Director if the complaint is deemed complicate dand requires additional time.
      • As required, Isabel Tse, the Senior Educational Administrator or Zoe Yuen, the Director will meet with the student and do one of the following:
        • Determine that the concern(s) were not substantiated.
            • Determine that the concern(s) were substantiated, in whole or in part.

          STEP 2

          • Isabel Tse, the Senior Educational Administrator or Zoe Yuen, the Director will prepare a written summary of the investigation, determination and a report of what action (s) may be taken.

           

          • A copy shall be given to the student, a copy will be placed in the institution’s complaint file, and the original will be placed in the student’s file.

           

          • A response to the report will be provided in writing to the student within 30 days of the initial complaint.
          • The institution will provide the reasons for the determination to the student(s) within 30 days after the date of which the student made the complaint.
          • The student making the complaint may be represented by an agent or a lawyer.
          • The student is protected against retaliation for making a complaint.

            If the student is dissatisfied with the determination, and believes they have been misled by the institution regarding any significant aspect of that program, the student may file a complaint with the Private Training Institutions Branch (PTIB) (www.privatetraininginstitutions.gov.bc.ca). Complaints must be filed with PTIB within one year of the date a student completes, is dismissed from, or withdraws from the program.